Privacy Statement

HWA CHONG INSTITUTION DATA PROTECTION POLICY

bt365体育平台_bt365体育在线@ COMMITMENT TO DATA PROTECTION

Hwa Chong Institution (HCI) recognises the importance of personal data entrusted to us.聽 We are committed to fulfilling our responsibilities in ensuring that your personal data is聽 properly managed, protected and processed.

This Data Protection Notice (鈥淣otice鈥�) sets out the basis which Hwa Chong Institution (鈥渨e鈥�,聽鈥渦s鈥�, or 鈥渙ur鈥�) may collect, use, disclose or otherwise process personal data of our students,聽 parents, guardians, visitors and vendors in accordance with the Personal Data Protection Act聽 (鈥淧DPA鈥�). This Notice applies to personal data in our possession or under our control,聽 including personal data in the possession of organisations which we have engaged to collect,聽 use, disclose or process personal data for our purposes.聽

PERSONAL DATA

1. As used in this Notice:聽聽

聽鈥渟tudents, parents, guardians, visitors and vendors鈥� are individuals who聽 (a) have contacted us through any means to find out more about any products orservices we provide, or (b) may, or have, entered into a contract with us for the supply of any products or services by us; and聽

鈥淧ersonal data鈥� means data, whether true or not, about an individual who can be聽 identified: (a) from that data; or (b) from that data and other information to which we聽 have or are likely to have access.聽

2. Depending on the nature of your interaction with us, some examples of personal data聽 which we may collect from you include your name and identification information such聽 as your NRIC number, contact information such as your address, email address or聽 telephone number, nationality, gender, date of birth, marital status, photographs and聽 other audio-visual information, employment information and financial information聽 such as credit card numbers, debit card numbers or bank account information.

3. Other terms used in this Notice shall have the meanings given to them in the PDPA聽 (where the context so permits).聽

COLLECTION, USE AND DISCLOSURE OF PERSONAL DATA

4. We generally do not collect your personal data unless (a) it is provided to us voluntarily聽 by you directly or via a third party who has been duly authorised by you to disclose聽 your personal data to us (your 鈥渁uthorised representative鈥�) after (i) you (or your聽 authorised representative) have been notified of the purposes for which the data is聽 collected, and (ii) you (or your authorised representative) have provided written consent聽 to the collection and usage of your personal data for those purposes, or (b) collection聽 and use of personal data without consent is permitted or required by the PDPA or other聽 laws. We shall seek your consent before collecting any additional personal data and聽 before using your personal data for a purpose which has not been notified to you (except聽 where permitted or authorised by law).聽

5. We may collect and use your personal data for any or all of the following purposes: (a) performing obligations in the course of or in connection with our provision of the services requested by you;聽

(b) verifying your identity;聽

(d) designing collaterals for marketing, promotion or general publication purposes; (e) managing your relationship with us;聽

(f) processing payment or credit transactions;聽

(g) complying with any applicable laws, regulations, codes of practice, guidelines, or rules, or to assist in law enforcement and investigations conducted by any governmental and/or regulatory authority;聽

(h) any other purposes for which you have provided the information; (i) transmitting to any unaffiliated third parties including our third party service providers and agents, and relevant governmental and/or regulatory authorities, whether in Singapore or abroad, for the aforementioned purposes; and

(j) any other incidental business purposes related to or in connection with the above.聽

6. We may disclose your personal data:聽

(a) where such disclosure is required for performing obligations in the course of or聽 in connection with our provision of services requested by you; or聽

(b) to third party service providers, agents and other organisations we have engaged聽 to perform any of the functions listed in clause 5 above for us.聽

7. The purposes listed in the above clauses may continue to apply even in situations where聽 your relationship with us (for example, pursuant to a contract) has been terminated or聽 altered in any way, for a reasonable period thereafter (including, where applicable, a聽 period to enable us to enforce our rights under any contract with you).聽

WITHDRAWING Ybt365体育平台_bt365体育在线@ CONSENT

8. The consent that you provide for the collection, use and disclosure of your personal聽 data will remain valid until such time it is being withdrawn by you in writing. You may聽 withdraw consent and request us to stop using and/or disclosing your personal data for聽 any or all of the purposes listed above by submitting your request in writing or via email聽 to our Data Protection Officer at the contact details provided below.聽

9. Upon receipt of your written request or email to withdraw your consent, we may require聽 reasonable time (depending on the complexity of the request and its impact on our聽 relationship with you) for your request to be processed and for us to notify you of the聽 consequences of us acceding to the same, including any legal consequences which may聽 affect your rights and liabilities to us. In general, we shall seek to process your request聽 within ten (10) business days of receiving it.聽

10. Whilst we respect your decision to withdraw your consent, please note that depending on the nature and scope of your request, we may not be in a position to continue聽 providing our products or services to you and we shall, in such circumstances, notify聽 you before completing the processing of your request. Should you decide to cancel your聽 withdrawal of consent, please inform us in writing in the manner described in clause 8聽 above.聽

11. Please note that withdrawing consent does not affect our right to continue to collect,聽 use and disclose personal data where such collection, use and disclose without consent聽 is permitted or required under applicable laws.聽

ACCESS TO AND CORRECTION OF PERSONAL DATA

12. If you wish to make (a) an access request for access to a copy of the personal data which聽 we hold about you or information about the ways in which we use or disclose your聽 personal data, or (b) a correction request to correct or update any of your personal data聽 which we hold about you, you may submit your request in writing or via email to our聽 Data Protection Officer at the contact details provided below.聽

13. Please note that a reasonable fee may be charged for an access request. If so, we will聽 inform you of the fee before processing your request.聽

14. We will respond to your request as soon as reasonably possible. Should we not be able聽 to respond to your request within thirty (30) days after receiving your request, we will聽 inform you in writing within thirty (30) days of the time by which we will be able to聽 respond to your request. If we are unable to provide you with any personal data or to聽 make a correction requested by you, we shall generally inform you of the reasons why聽 we are unable to do so (except where we are not required to do so under the PDPA).聽

PROTECTION OF PERSONAL DATA

15. To safeguard your personal data from unauthorised access, collection, use, disclosure,聽 copying, modification, disposal or similar risks, we have introduced appropriate聽 administrative, physical and technical measures such as up-to-date antivirus protection,聽 encryption and the use of privacy filters to secure all storage and transmission of聽 personal data by us, and disclosing personal data both internally and to our authorised聽 third party service providers and agents only on a need-to-know basis.

16. You should be aware, however, that no method of transmission over the Internet or聽 method of electronic storage is completely secure. While security cannot be guaranteed,聽 we will strive to take all reasonable attempts to protect the security of your information聽 and are constantly reviewing and enhancing our information security measures.聽

ACCURACY OF PERSONAL DATA

17. We generally rely on personal data provided by you (or your authorised representative).聽 In order to ensure that your personal data is current, complete and accurate, please聽 update us if there are changes to your personal data by informing our Data Protection聽 Officer in writing or via email at the contact details provided below.聽

RETENTION OF PERSONAL DATA

18. We may retain your personal data for as long as it is necessary to fulfil the purpose for聽 which it was collected, or as required or permitted by applicable laws.聽

19. We will cease to retain your personal data, or remove the means by which the data can聽 be associated with you, as soon as it is reasonable to assume that such retention no聽 longer serves the purpose for which the personal data was collected, and is no longer聽 necessary for legal or business purposes.聽

TRANSFERS OF PERSONAL DATA OUTSIDE OF SINGAPORE

20. We generally do not transfer your personal data to countries outside of Singapore.聽 However, if we do so, we will obtain your consent for the transfer to be made and we聽 will take steps to ensure that your personal data continues to receive a standard of聽 protection that is at least comparable to that provided under the PDPA.

DATA PROTECTION OFFICER

21. You may contact the school if you have any enquiries or feedback on our personal data聽 protection policies and procedures, or if you wish to make any request, in person, or by聽 phone or email to the address, as stated below.聽

Hwa Chong Institution聽

661, Bukit Timah Road聽

Singapore 269734聽

Tel: 6468 3955 ext 3955.聽

Email: admin@hci.edu.sg聽

EFFECT OF NOTICE AND CHANGES TO NOTICE聽

22. This Notice applies in conjunction with any other notices, contractual clauses and聽 consent clauses that apply in relation to the collection, use and disclosure of your聽 personal data by us.聽

23. We may revise this Notice from time to time without any prior notice. You may聽 determine if any such revision has taken place by referring to the date on which this聽 Notice was last updated. Your continued use of our services constitutes your聽 acknowledgement and acceptance of such changes.聽

Effective date: 3 June 2020聽

Last updated: 3 June 2020聽