HWA CHONG INSTITUTION

We nurture leaders in Research, Industry and Government to serve

Education is at the heart of the Hwa Chong experience. The Institution is seeking high achieving individuals who are excited about education to join our team. We are looking for individuals with passion, purpose and drive. If you thrive on working in an innovative and dynamic environment, we would love to hear from you.

Position:  School Counsellor

Duties & Responsibilities

The School Counsellor is responsible for the counselling and guidance programme at Hwa Chong Institution. The School Counsellor’s duties include but are not limited to the following:

Job Description:

1. Counselling Students

a. provide direct counselling intervention for students in the High School Section, and, where needed, in the College Section

b. be a valuable team member of the HS Well-Being Centre and collaborate with other counsellors in designing and implementing a coherent system of counselling and well-being approaches

c. coordinate with the Case Management Team in providing timely support for students who need counselling

d. make home visits for students who are unable to come to school

2. Working with Staff

a. provide consultations for staff in managing students with academic, behavioural, and emotional issues

b. provide and source for counselling training & other workshops for staff to strengthen their affective skills

c. collaborate with relevant staff teams to set up upstream prevention strategies

3. Working with Parents

a. provide consultations for parents in managing students with academic, behavioural, and emotional issues

b. conduct and/or coordinate workshops for parents to align their expectations with the school’s and to strengthen their parenting skills

4. School Duties

a. provide counselling support in the event of school emergencies as a member of the Caring Action in Response to Emergencies (CARE) team

b. coordinate and collaborate with the Student Development Team in the design and implementation of the Peer Support programme

5. Curriculum Design and Implementation

a. collaborate with Student Development Team members in the design and implementation of a guidance curriculum in the High School Section

b. work with the Student Development Team in designing and implementing programmes to promote students’ social and emotional growth

6. Any other duty as assigned by the Reporting Officer, Deans, Deputy Principal or Principal

The School Counsellor’s expertise and primary duties are to provide counselling services to the school. However, the School Counsellor is also an integral member of the Student Development Team, and would be actively involved in the programmes pertaining to students’ affective development.

Position:  Library Manager

DUTIES & RESPONSIBILITIES:

Position Overview:

The Library Manager plays a crucial role in ensuring the effective management and operation of two libraries within the school – one for the secondary school section and another for the junior college section. The Library Manager is responsible for developing, maintaining, and promoting library resources, services, and programs that support the educational and recreational needs of students, teachers, and staff. This role involves both administrative and educational components to foster an environment conducive to learning and research. 

Key Responsibilities:

1.  Library Operations Management:

• Oversee the day-to-day operations of both the secondary school and junior college libraries.

• Fine-tune and enforce library policies, procedures, and guidelines to ensure consistent and efficient library usage.

• Oversee the main functions of the library – Finance, Acquisition, Cataloguing, Reporting, Weeding and Circulation. 

• Manage library staff, including hiring, training, scheduling, performance evaluations and welfare of staff.

• Monitor library budgets, expenditures, and resource allocations.

2.  Collection Development:

• Collaborate with teachers, curriculum coordinators, and school administrators to curate library collections that align with the academic needs of both sections.

• Evaluate and select appropriate print and digital resources, including books, journals, databases, and multimedia materials.

• Regularly assess the relevance and currency of the collections and make informed decisions about acquisitions and deselection.

3.  User Services:

• Provide exceptional customer service to library users, assisting with research, information retrieval, technical inquiries and book recommendations.

• Foster a welcoming and inclusive environment in the libraries to encourage learning and collaboration. Support CCA teacher-in-charge in training and supervising student librarians. 

4.  Library Technology and Systems:

• Oversee the implementation and maintenance of library management systems, databases, and digital platforms.

• Ensure user-friendly access to electronic resources and digital collections, troubleshoot technical issues, and facilitate training for library patrons.

5.  Promotion and Outreach:

• Develop and implement strategies to promote library resources and services to students, teachers, and parents.

• Organize and participate in events, book displays, and reading initiatives to encourage reading culture and engagement within the school community.

6.  Collaboration and Partnerships:

• Collaborate with subject teachers and faculty to integrate library resources into the curriculum.

• Support Library Head in all matters pertaining to the library as a resource center.

7.  Professional Development:

• Stay updated with current trends and developments in library science and education through continuous learning and participation in relevant workshops, seminars, and conferences.

REQUIREMENTS

1. Bachelor's or Master's degree in Library and Information Science or related field.

2. Previous experience in library management, preferably in an educational setting.

3. Strong organizational, communication, and leadership skills.

4. Proficiency in library management systems, technology, and digital resources.

5. Knowledge of educational trends and curriculum needs.

6. Ability to work collaboratively with diverse stakeholders.

Position: Administration Officer (Temp) – 4 to 6 months

DUTIES & RESPONSIBILITIES:

1.    Provide frontline assistance to staff, students and public, through emails, phone calls and over the counter.

2.    To ensure the smooth day-to-day operation of the administration department and school events

3.    Provide administrative support for school events.

4.    Perform any other administrative functions as and when required.

REQUIREMENTS

• Minimum O Levels or higher with experience in customer service and administrative work.

• Computer literate and proficient in MS Office applications.

• Excellent interpersonal and communication skills.

• Good command of both English and Chinese, verbal and written.

• An independent worker and also an excellent team player with passion for service excellence.

• Highly customer oriented and able to multi-task.
  

Position: Assistant Manager, Strategic Engagement & Communications

The Assistant Manager manages and supports the HCI Strategic Engagement & Communications team administratively. He/She will co-develop and implement strategies to enhance the school’s branding, partnerships and outreach with key stakeholders, ensuring all aspects of internal and external communications via various platforms are aligned to school’s vision and priorities.

Job Descriptions:

Enhance Institutional Branding:

• Collaborate to create and execute innovative strategies that elevate the school’s brand and outreach efforts.

• Organize and execute events that highlight the school’s strategic strengths

• Working with School Leaders and SEC team to ensure consistency in branding across all communication platforms and materials, with alignment with the school’s vision and priorities.

• Support crisis situations with poise and strategic communication to protect and manage the school's reputation.

 

Content Creation:

• Coordinate and produce compelling content that resonates with the school's diverse audience, including students, parents, alumni, and the broader community.

• Co-create communication packages tailored for internal and external stakeholders, ensuring clear and effective messaging.

• Develop and build publicity materials, including brochures, newsletters, and digital content, that support the school’s branding efforts.

 

Outreach & Partnerships Management:

• Cultivate and strengthen ties with partners and stakeholders to advance the school’s strategic goals and network.

• Organize and host visits from external stakeholders, ensuring a memorable and effective experience that highlights the school’s offerings.

• Deliver presentations at outreach and engagement sessions

 

Media Relations:

• Develop and maintain relationships with key media contacts.

• Act as the primary liaison between the organization and the media, ensuring timely and accurate communication.

• Scan and monitor media contents to identify opportunities for positive coverage and address any potential issues.

• Organize and manage press conferences, media coverage, and interviews where needed.

• Write and distribute press releases, media kits, and other communication materials.

Others:

• Curate and manage a diverse range of corporate gifts for the school, ensuring that they reflect the school’s brand

• Stay updated on industry trends and best practices in communications, media management and branding

Requirements:

• Bachelor's degree in Communications, Public Relations, Marketing, Journalism, or a related field

• Minimum 5 years of experience in communications, public relations or a related role, preferably within an educational institution

• Strong work ethic and personal integrity

• Track record of successful branding campaigns would be a plus.

• Exceptional communication (spoken and written), with the ability to craft clear, engaging and persuasive messages

• Excellent interpersonal skills necessary to build rapport and collaborate effectively with various stakeholders.

• Creative content creation skills, with an eye for design and ability to work on infographics, videos and other creatives

• Excellent organizational and project management skills

• Attention to details and a commitment to deliver high-quality work

• Resilient and able to navigate a complex operating structure.

• Tech-savvy, with proficiency in the use MS Office Suite and communication tools and content management systems (eg. WordPress)

• High level of professionalism and integrity

• A team player.

Position: HR Officer

To drive recruitment and onboarding of talents for the institution’s temporary staff team and support in Staff Professional Development. This role requires administrative and systems support to the team to ensure  smooth operations and alignment with the department's objectives.

Job Descriptions:

Management of Recruitment and Management for Temporary Staff

• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process.

• Source and recruit talents through databases, job boards, social media, and other avenues.

• Coordinate and conduct interviews.

• Seek continuous improvements by learning and adopting new HR best practices.

• Onboarding

• Coordinate and manage the end-to-end onboarding process for all new hires and prepare and distribute onboarding materials, including welcome packs, employee handbooks, and training schedules.

• Facilitate orientation sessions.

• Coordinate with relevant stakeholders on administrative and logistical protocols to ensure  employee is set up for success from day 1.

• Evaluate and improve the onboarding process to enhance employee experience and efficacy.

• Conduct follow-up surveys with new hires to gather feedback on the onboarding experience.

Professional Development

• Collate and analyse Training Needs Analysis for EAS staff.

• Maintain and improve professionals development library resource for EAS team

• Organize and assist in talent development projects and activities

• Develop training decks for HR

Administrative Duties

• Reception of vendors, guests, and visitors.

• Assigning envelopes to the correct department.

• Handling P and SWC invoices, ensuring they are signed by the correct RO before submitting to the accounts department.

• Arrange courier services and manage staff welfare.

• Prompt updates for new hires on MOE, Opal and ISP systems.

 

Season Parking

• Assist with parking issues and inquiries.

• Manage and reconcile monthly season parking records.

• Coordinate parking renewals and prepare for next year's balloting.

Budgeting

• To assist in annual HR budget and SWC Budget.

Exchange Student Program (Support Role)

• Assist with chaperoning exchange students.

• Arranging transportation, accommodation and administration.

• Organise cultural exchange activities and monitor student progress if needed.

Ad-hoc Duties

• Assist with other HR projects and initiatives as needed.

Requirements:

• Minimum Diploma in HR Management, Business Administration or any related field

• Candidates with 2-3 years in experience in HR generalist role

• Excellent communication and interpersonal skills

• A team player who is also able to work independently

• Tech savvy would be an advantage

If you thrive on working in a dynamic and innovative environment, please submit your detailed CV, supporting documents and expected remuneration to

The Recruitment Officer
Hwa Chong Institution
661 Bukit Timah Road S 269734

Email: recruit@hci.edu.sg

Only short-listed candidates will be notified